Marketing & Communications Department Budget Officer

 

Marketing & Communications Department Budget Officer

Full-time, permanent

Visitor Experience

Are you passionate about culture, the arts, natural history, and science? Are you keen on how these elements aesthetically come together to tell the many stories of humanity? Then consider a career at ROM. 

POSITION SUMMARY:

Are you a finance expert with a knack for organization and a strategic mindset? The Royal Ontario Museum is seeking a talented and motivated Department Budget Officer to join our team! Reporting to the Vice President of Visitor Experience, you will play a key role in ensuring the financial success of the department by processing all financial transactions and managing budgets and forecasts. You'll also have the opportunity to negotiate with suppliers, handle purchasing of supplies and equipment,.

In addition to your financial responsibilities, you'll also coordinate administrative functions for the Visitor Experience and Security Departments and provide limited administrative support to the Vice Presidents of Communications & Publishing and Brand & Marketing. This is a dynamic role where you'll work closely with various teams across the museum, helping to shape the financial success of our organization. Come join us and help us continue to inspire and educate through world-class exhibitions and programs!

RESPONSIBILITIES:

As the Department Budget Officer, you will play a crucial role in managing budgets and financial reporting controls for various departments within the Marketing & Communications Division. You will assist in developing annual budgets and forecasts and ensure procurement practices are followed at the ROM. In addition, you will manage administrative functions for the Visitor Experience and Security Office, monitor office supplies inventory, and reconcile credit card expense statements.

  • Monitor and maintain budgets for the Chief Marketing & Communications Officer, Marketing, Communications & Publishing, and Visitor Experience,.
  • Process invoices, arrange approval signatures, and submit to Accounts Payable for payment processing.
  • Assist in developing annual budgets and forecasts for multiple Marketing & Communications Division groups.
  • Compile budgets, coordinate and merge each unit's budget into a departmental plan, and establish financial reporting controls for the Chief Marketing & Communications Officer, Vice President, Brand & Marketing, Vice President, Communications & Publishing, Vice President, Visitor Experience, Assistant Vice President, Membership.
  • Manage budgets and reconcile general ledgers, reporting variances to the Finance Department.
  • Support procurement practices at the ROM by preparing purchase requisitions, arranging with the Procurement Department to issue purchase orders, purchasing necessary supplies and equipment, and negotiating with suppliers for goods and services requisitions.
  • Coordinate administrative functions for the Visitor Experience and Security Office, including managing the calendar of the Vice President, Visitor Experience, and arranging meetings.
  • Monitor office supplies inventory and initiate replenishment for the Marketing and Communications Division and Security Office.
  • Pick up and distribute mail.
  • Prepare and reconcile Purchase and Travel credit card expense statements for multiple teams, including the Chief Marketing & Communications Officer, Marketing, Communications, Visitor Experience, and Assistant Vice President, Security.
  • Perform other related duties as assigned.

Join our team and help us maintain the financial integrity of our organization!

 

Posted Date 2023-03-15
Closing Date 2023-05-15
Department Visitor Expeience
Type Full-Time
Salary $55,826 – $ 63,800

Qualifications

  • Completion of a three (3) year post-secondary diploma or Bachelor's degree in commerce, accounting, business administration or an acceptable equivalent in education and experience.
  • Minimum of three (3) years of administrative experience in a customer service environment with well-established financial systems and processes.
  • Proficiency in Microsoft Office software and experience operating database systems.
  • Strong organizational and interpersonal skills.
  • Excellent mathematical, analytical, and problem-solving skills.
  • High level of accuracy and attention to detail.
  • Demonstrated ability to exercise tact, diplomacy, sensitivity, and discretion when dealing with confidential information and potentially sensitive correspondence, both internally and externally.
  • Demonstrated knowledge of office administrative processes and procedures. Excellent coordination and scheduling skills.
  • Experience in invoicing, accounts payable, financial forecasting, and budget management.
  • Intermediate knowledge of database, desktop publishing, and word processing programs.
  • Proven skills in effective writing, accurate minute-taking, and editing of electronic material.
  • Effective oral communication and public relations skills strongly focused on visitor excellence.
  • Initiative and sound judgment skills.
  • Fluency in French is considered an asset.

How to Apply

Salary and Terms of Employment 

START DATE: ASAP              

EMPLOYEE GROUP: OPSEU Local 543, FT

JOB GRADE: Grade 10 

SALARY: $55,826 – $ 63,800

SCHEDULE: 35 hours a week

PROBATIONARY PERIOD:  6 months (performance based only)  

APPLY HERE: https://www.fitzii.com/apply/75670?s=fc

ROM perks 

  • EAP - medical, dental and vision benefits start on day one
  • Health spending account
  • Short-term & long-term disability benefits
  • Life insurance
  • Pension plan
  • 3 weeks vacation to start
  • Personal days
  • Free ROM visits for you and 8 friends/family members per year
  • Discount program for over 200 Ontario attractions
  • Closest subway stop is Museum

ADDITIONAL INFORMATION

  • Closest subway stop is Museum
  • Only those candidates selected for an interview will be contacted

Diversity Statements 

At ROM, we consider equity, diversity, and inclusivity foundational to our institutional success. We seek to foster a workplace that reflects the full breadth of the communities we serve and welcome applications from women, racialized persons/BIPOC, Indigenous/Aboriginal People of North America, LGBTQ2S+, and people with disabilities. 

Accessibility Statement 

ROM is committed to fair and accessible employment practices.  Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview. 

COVID Statement 

Royal Ontario Museum recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of complete COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.  

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Only candidates selected for an interview will be contacted. The selected candidate will be required to participate in a Criminal Background Check conducted via Profile Investigation Inc.